Executive Assistant

Our leadership is focused on mentoring and developing you as a professional, growing your skill set and meeting your full potential in preparation for the next opportunity within TruWeather.  The candidate will be on a team that is committed to excellence, your success, and the overall company mission.  TruWeather is on a very exciting path in a rapidly developing industry.

Job Description:

TruWeather Solutions is looking for an Executive Assistant to assist our CEO in a fast-growing start-up company. The role of an executive assistant is important to the success of the executive and, as a result, the company. With acute attention to detail and an ability to juggle many priorities and tasks, the executive assistant will enable the CEO’s success by handling activities such as scheduling; reviewing, prioritizing, and responding to correspondence; organizing documents; maintaining records; taking notes at meetings, tracking and following up on internal and external action items and any other tasks that help the CEO perform his mission. The Executive Assistant will facilitate teamwork, communication and problem resolution across the senior staff, and conduct special projects.  The Executive Assistant also serves as a liaison to the board of directors; organizes and coordinates executive outreach and external relations efforts. Job Responsibilities-

• Track CEO commitments, goals, projects, tasks, and deadlines.
• Ensure items are effectively delegated, reprioritized, or addressed, navigating conflicting demands and time pressure.
• Track the CEO’s calendar; ensure his time is allocated to the highest priorities.
• Attend select meetings, take notes, capture action items, and ensure follow through.
• Handle select matters expeditiously and proactively, follow-through to successful completion.

• Anticipate and address problems.
• Manage sensitive matters with a high level of confidentiality and discretion especially with decisions directly impacting the global operations of the company.
• Provide a bridge for smooth communication between the CEO’s office and Board members, partners, staff, and others.
• Ensure that all stakeholders feel good about their interactions with you and the CEO.
• Draft and edit correspondence that is often sensitive and confidential.

• Arrange complex and detailed travel plans, itineraries, and agendas, when tasked.
• Prepare expense reports.
• Conduct research and analysis on potential partners.
• Follow up on contacts made by the CEO; support the cultivation of ongoing relationships.
• Maintain CEO relationship developments in company Client Management System (e.g., adding contacts, creating accounts, updating notes).

• Confirm that attendees will be present and complete preparatory work, such as agendas and committee reports.
• Research and prepare CEO for select meetings.
• Write reports and materials.
• Secure offsite locations and support travel logistics as needed.
• Ensure compliance with bylaws; prepare minutes.

• All other tasks assigned.

Job Qualifications

• Loves working in a highly rewarding fast-paced environment where the buck stops with the CEO.
• Demonstrates passion for meeting company goals and mission.

• Highly resourceful team-player, with the ability to work independently and find workable solutions to unique challenges that impact start-ups.
• Proven ability to use outstanding interpersonal, political navigation, and communication skills to build strong relationships and negotiate challenging situations, often with senior executives, in a friendly and professional way.
• Highly organized, and highly detail-oriented with strong project management and organization skills; able to perform and prioritize multiple tasks seamlessly.
• Expert-level verbal and written communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Emotional maturity.

• Comfortable in a high performing, fast-paced and quickly growing organization; demonstrated ability to achieve high performance goals, meet deadlines and adapt to changing circumstances.
• A bachelor’s degree, preferably in a related field.
• Strong work tenure: 5 to 10 years of experience supporting C-Level Executives or military equivalent.
• Highly proficient with the Microsoft Office Suite, and able to pick up other applications quickly. 

*cover letter required TruWeather is an Equal Opportunity Employer and participant in the U.S. Federal E-Verify program. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply. ***All applicants MUST include their salary requirements***